 faq faq quick answers to frequently asked questions for the university of guyana s convocation note this page will be updated with important convocation information as they become available last updated march 4 2021 how do i know if i am graduating  all prospective graduands may check their grades summary profile utilizing the srms students records management system in addition the office of the registry will provide each faculty school division with a list of approved graduands for the academic year 20192020 by march 8 2021 for further queries or clarification prospective graduands may also call the graduation help desk  this service is applicable for turkeyen campus as well as berbice and idce who can i contact with questions regarding the convocation  graduation virtual help desk no campus assigned telephone whatsapp contact numbers 1 turkeyen 6231941 6231867 6231869 6231871 6231924 6231863 6231942 6241943 6231944 6231945 6231946 6231948 2 berbice 6231943 or 6231949 or assistant registrar students welfare email  studentswelfare uogedugy contact 5926231925 when is graduation  in keeping with the ministry of health covid19 guidelines for physical distancing the graduation ceremony will be held virtually and will follow the schedule outlined in the table below  date time faculty school division friday march 19 2021 1800 hrs 2100 hrs entrepreneurship and business innovation turkeyen and berbice engineering and technology turkeyen and berbice agriculture and forestry turkeyen and berbice  saturday march 20 2021 1800 hrs 2100 hrs college of medical sciences turkeyen and berbice natural sciences turkeyen and berbice  friday march 26 2021 1800 hrs 2100 hrs faculty of social sciences turkeyen and berbice  saturday march 27 2021 1800 hrs 2100 hrs earth and environmental sciences turkeyen and berbice education and humanities turkeyen and berbice institute for distance and continuing education degree diploma programmes  turkeyen and berbice  monday march 29 2021 1800 hrs 2100 hrs institute for distance and continuing education extra mural programmes only  georgetown linden bartica mabaruma anna regina and berbice  any changes to these dates and or same will be communicated to the prospective graduands via srms at least 48 hours before ceremony where will the graduation ceremony be held  for the first time in ugs 58 th year history  the convocation ceremonies will be held virtually for all campuses because of the delayed dates and the virtual nature of the events due to prevailing covid19 conditions the graduands from all campuses will be combined there will be four 4 different graduation ceremonies for clusters of different faculties schools academic divisions held on different days as indicated above the special zoom links for students will be embedded on the virtual invitations and will be sent via srms there is no limit to how many family members and well wishers a graduand may invite this year but invitees of graduands must view the proceedings on the live stream via the university of guyana s facebook page  do i have to attend rehearsals  no there will be no physical rehearsals will i be required to pay a graduation fee  yes graduands are required to pay a standard fee of g 7000 this is to cover the cost of your academic certificate padded hardcovers for certificates postage if requested deluxe convocation booklet with photograph inserts note if you are renting a gown the fee will be different see below for additional costs in order to be seen in the event you will require a professional graduation photograph to be taken by our photographers to the specifications the cost for this will be underwritten this year by the alumni association and included with the certificates in student s graduation folders free of cost photography schedule for turkeyen campus is accessible here photography guidelines booklet is accessible here  the photography schedule for berbice campus will be added in the next round of updates how can i access my graduation fee invoice  the steps for accessing your graduation fee invoice are log into the srms students records management system as a current student confirm your attendance at the convocation ceremony and if you wish to rent a gown if you wish to have your certificate mailed please indicate on your profile and verify in the remarks column if necessary the mailing address that you would need to have used if you do not know your usi unique student identifier please use the findmyusi link on srms to retrieve same note if your invoice is not immediately available do not panic they will all become available by march 10 2021 am i required to wear a graduation gown  no it is not compulsory to have a gown to take your photo however for those who wish to wear a gown you must indicate via srms your desire to do so there will be a g 7000 rental and cleaning fee for the gown in addition to the graduation fee of 7000 the total cost based on your choice will be reflected in the invoice generated via srms you must indicate by latest by midnight sunday march 7 2021 via the srms if you are renting a gown to give enough time to have your gown retrieved cleaned and prepared in time for you to take your photos in time to be included in the virtual graduation if you are having your photos taken by ug photographers  so if you are having your photograph taken on the campuses kindly coordinate your visit to the campuses beginning on monday march 8 2021 to uplift the academic regalia so that it will coincide with the date that your respective faculty school college or institute is scheduled for photography academic regalia will be issued mondays to fridays between 1030 am to 115 pm and again from 3pm to 7pm note that you can take the opportunity to settle any liabilities to the library on the same day as you will take your photos the library staff will be on hand outside the library building to process your returns and liabilities in a safe manner if you are making use of one of the university s regional photographers you may proceed to uplift your academic regalia from our campuses monday march 8 2021 mondays to fridays 1030 am to 315 pm this photo is free of cost as indicated strict covid19 protocols will be implemented and must be followed if your photograph is taken on or off campus these protocols will be sent via srms kindly note you are not encouraged to replicate the university s regalia ie to sew make our gowns turkeyen graduands are hereby advised that the academic regalia will be issued from the education lecture theatre elt  the point person for issuance of academic regalia at the turkeyen campus is ms v woolford contact 610 1747 the point person for issuance of academic regalia at the berbice campus is ms taneysha ms kenzie contact 638 4514 what do i wear for taking the photograph  all female graduands are required to wear white or offwhite dresses of modest and sober cut all male graduands are required to wear white shirts dark ties the university of guyana ties are an option and dark pants dark suits are also an option is there a deadline to indicate that i will be unable to attend the graduation ceremony  yes all graduands are required to complete graduation payment by march 12  this is to facilitate the following timely management of photography across the country editing and preproduction by the online graduation team for those graduating on march 19 and 20 all photographs must be submitted no later than march 22 2021 keep checking your email and our website for updates or call the graduation help desk for assistance a list of regional photographers will also be provided for persons residing in or around region 2 7 9 and 10  for graduands from the berbice campus your photographs will be taken at ugbc the schedule will be provided by march 8 2021  photography schedule for turkeyen campus is accessible here  photography guidelines booklet is accessible here  where professional photographers are not available kindly or are unable to visit our photographers kindly use the photo guidelines booklet to take your own image and submit to graduationdecc uogedugy  where can i make payment  payment of the graduation fee can be done bill express please ensure to advise the teller that the payment is for the graduation fee this is applicable for turkeyen and berbice campuses gtt s mobile money guyana mmg this is applicable for turkeyen and berbice campuses surepay please ensure to advise the teller that the payment is for the graduation fee this is applicable for turkeyen and berbice campuses turkeyen campus berbice campus name of bank rbl guy name of acct ug general acc account no 962956880181 branch camp street account type chequing name of bank rbl guy name of acct ug general acc account no 976556655716 branch rosehall account type chequing  note for payments made at the bank a scanned copy or photograph screenshot of the deposit slips along with the graduation fee invoice must be sent for turkeyen campus via email to bursaryfees uogedugy and for berbice campus ugbcbursary uogedugy  graduands are reminded to record their name and usi on the deposit slips before emailing same please retain a copy of your receipts or a screenshot of your transaction in the event it becomes necessary to use same to expedite your processes with us please bring along a copy of your receipts when you come to take your photographs with a ug photographer what are the immediate benefits of paying this graduation fee  the graduation fee covers the associated costs for the provision of certificates with specially crafted covers printed convocation booklet professional graduation photograph taken with a graduation gown and postal cost when and where can i uplift my graduation invitation and advisory letter  invitations and advisories will be sent via email and srms after march 4 2021 for the graduation ceremonies the convocation booklets will also be available for download digitally from the graduation website 24 hours before each ceremony how many guests can i bring  because graduation is virtual friends and family can share the experience with you via our streaming of the ceremonies on the university s facebook page  there is no restriction on numbers you can invite to share your special moment how long is the ceremony  approximately 2 hrs does the university cater for persons with disabilities who may be graduating or attending as guests  yes a sign language interpreter will be present at each graduation ceremony will the real certificates be distributed at the ceremony  no certificates will only be available in the period after the ceremony when the individual clearances all outstanding fees and obligations would have been processed graduands can indicate via srms if they would like to receive their certificates by postage or uplift in person those requesting postage must verify the mailing address to be used those uplifting may do so only by appointment certificates would be available from april 27 2021 the university is also issuing letters of completion and transcripts the transcript process usually takes around 7 to 10 business days once an online transcript application is processed payment should be made to republic bank limited account 962956880181 and a copy of the receipt of payment sent to  uoghelpdesk gmailcom   examinationsregistry uogedugy copied to bursaryfees uogedugy  i am a foreign student and will not be available to attend the ceremony how can i receive my certificate  you may authorize someone to uplift your certificate on your behalf said authorization can be sent via email to studentswelfare uogedugy or you may also request your certificate to be sent via postage what do i have to do in relation to financial clearance  submit your library tickets clear any other indebtedness to the university inclusive of your graduation fee if you are indebted to the library and need to make payments in order to uplift your certificate please follow the steps outlined below which are tailored for both turkeyen and berbice campuses check your student s profile online srms to verify whether you are indebted to the library if you are indebted the amount will be stated in the remarks column for the library if the amount is not stated or you have a query about the amount stated please contact us at turkeyen campus library  rsdlibrary uogedugy berbice campus library  berbicelibrary uogedugy kindly visit any republic bank branch fill out deposit slips or relevant fields if using the republiconline banking services using account numbers turkeyen campus library 962956880629 berbice campus fees account 976556655716 deposit the amount owed to the library into the university of guyana account numbers as provided above depending on the campus you are attending send a picture scanned image of the deposit slip or forward the republic bank transfer notification as proof of payment if the transaction is completed online to the bursary s email  bursaryfees uogedugy and the respective library s email turkeyen campus  rsdlibrary uogedugy berbice campus  berbicelibrary uogedugy or you can also send a picture of the deposit slip via whatsapp to turkeyen campus library 6384432 or 6427105 berbice campus library 6514411 or 6427006 how do i return the reading room tickets and books during this period  if you are in possession of the two 2 yellow reading room tickets please scan the tickets name and address must be visible and send to the respective library s email addresses or to the whatsapp numbers listed above if they are required for clearance additionally the library will conduct curbside drop off of books that are outstanding and need to be returned in order for library clearance to be granted the details of this facility will be communicated to all prospective graduates via email and the university of guyana recommended social media platforms what do i do if i am expected to graduate but my name is not on the list  graduands should check with their head of department faculty school division or registry also they can call the graduation virtual help desk please ensure that you have all necessary details of your studies and records handy to cut down any delays faculty school webpage assistant dean fees 6426958 assistant dean fet 6384413 assistant dean feh 6426989 assistant dean faf 6426944 assistant dean fhs 6427166 assistant dean fns 6427314 assistant dean fss 6241312 idce 6427007 or 6427009 fees https feesuogedugy fet https fotuogedugy feh https fehuogedugy faf https fafuogedugy cms https fhsuogedugy fns https fnsuogedugy fss https fssuogedugy sebi https sebiuogedugy idce https idceuogedugy  what if i am an idce student  idce students doing diploma or degree programmes intramural will graduate on saturday march 27 2021 and all other extramural students from all idce centres will graduate on monday march 29 2021 as indicated in the table above idce contact numbers 6427009 6230359 6427007 6884662 email address  queriesidce uogedugy  what if i failed a course that i needed to pass in order to graduate this year  you are entitled to a resit examination the student can engage the head of department hod or the assistant dean of the respective faculty school what if i need to make up my gpa to graduate with a distinction or credit  you can apply for a special resit examination as an upgrade this process is handled by the office of the deputy registrar the student is encouraged to write via email to the deputy registrar vellozat uogedugy and depreg uogedugy and copy to the dean and assistant dean of the faculty school faculty school hod dean assistant dean social sciences economics sydney armstrong  sydneyarmstrong uogedugy  gia o neil greaves  oneilgreaves uogedugy  sociology andrew hicks  andrewhicks uogedugy social work shonnel enoe  shonellenoe uogedugy master s in social work debbie hopkinson  debbiehopkinson uogedugy  law prof duke pollard  dukeeepollard gmailco centre for communication studies ms nelsonia persaudbudhram  nelsoniapersaudbudhram uogedugy dean mr hector edwards  hectoredwards uogedugy assistant dean ms diana gobin  dianagobin uogedugy natural sciences biology prof abdullah ansari  biologyhead uogedugy  chemistry ms samantha joseph  chemistryheadfns uogedugy  computer science ms aurel liddell  csihead uogedugy  mathematics physics statistics mr antalov jagnandan  mpshead uogedugy  dean dr troy thomas  troythomas uogedugy  assistant dean ms diana seecharran  dianaseecharran uogedugy mrdave sarran  davesarran uogedugy  agriculture forestry agriculture elroy charles  elroycharles uogedugy forestry gregory hodge  gregoryhodge uogedugy dean dr lawrence lewis  lawrencelewis uogedugy  assistant dean ms kaye mcallister kaymcallister uogedugy  college of medicine director soah  davonvanveen uogedugy director pharmacy  kjeeboo uogedufy  director nursing  noelholder uogedugy director density  carlosvarona uogedugy director medicine  reetagobin uogedugy dean dr cecil boston  cecilboston yogedugy  assistant dean ms martina mckenzie  martinamakenzie uogedugy  engineering technology architecture ms shion nortonmclean shionnorton uogedugy  civil engineering mr maxwell jackson maxwelljackson uogedugy  electrical engineering mr mahendra kanhai  mkanhai yahoocom   mahendrakanhai uogedugy  mechanical engineering ms elena trim elenatrim uogedugy  petroleum geological engineering ms verlyn klass  verlynklass uogedugy  dean ms verlyn klass verlynklass uogedugy  assistant dean mr basheer khan basheerkhan uogedugy mr anil james  aniljames uogedugy  earth environmental sciences environmental studies ms shanomae rose hodesfees uogedugy  geography ms linda johnsonbhola  hodgeographyfees uogedugy dean dr timothy oyedontun timothyoyedontun uogedugy  assistant dean mr seon hamer seonhamer uogedugy  education humanities foundation education management dr michelle semple mc bean  michellemcbean uogedugy history caribbean studies mr dwayne benjamin dwaynebenjamin uogedugy language culture studies mr al creighton  alcreightonjnr hotmailcom research graduate studies ms kara lord karalord uogedugy curriculum instruction mr azad khan azadkhan uogedugy coordinator youth community dev prog mr wil campbell  wilcampbell uogedugy coordinator masters programme ms jill medford jillmedford uogedugy coordinator amerindian research unit ms louisa daggers  louisadaggers uogedugy dean dr roslin khan  roslinkhan uogedugy  assistant dean dr tamirand delisser nnenadelisser uogedugy  dr lidon lashley  lidonlashley uogedugy  entrepreneurship business innovation management ms evelina singh turkeyen  evelinasingh uogedugy management mr feroze khan berbice  ferozekhan uogedugy dean prof leyland lucas leylandlucas uogedugy  assistant dean ms shenera sam  shenerasam uogedugy  berbice campus directorprof gomathinayagam subramanian directorugbc uogedugy  assistant director ms pamela rose pamelarose uogedugy  institute for distance and continuing education anna regina tagebrattie singhjaichand email  tagebrittiesinghjaichand uogedugy berbice donella edwards email  donellaedwards uogedugy linden patricia george email  patriciageorge uogedugy director dr jacqueline murray jacquelinemurray uogedugy  assistant director mr david cort davidcort uogedugy  andydindial thu 3042021 1316  