 frequently asked questions frequently asked questions quick answers to frequently asked questions for the university of guyana s convocation 2023 dominicbraam wed 11092022 2233 how do i know if i am graduating  all prospective graduands may check their grades summary profile utilising the students records management system srms in addition the office of the registry will provide each faculty school division institute college with a list of approved graduands for the academic year 20222023 by october 27 2023 for further queries or clarification prospective graduands may also call the graduation help desk at 6231925 or 6244123 this service is applicable for turkeyen campus as well as berbice affiliate programmes and the institute of distance and continuing education idce  who can i contact with questions regarding the convocation  assistant registrar students welfare email  studentswelfare uogedugy contact 6231925 6244123 when is graduation  the graduation ceremonies will be held at the national cultural centre for turkeyen campus graduands and at the tain campus for berbice graduands and will follow the schedule outlined in the table below  date time faculty school division institute thursday november 9 2023 1000 hrs 1300 hrs faculty of engineering technology fet  thursday november 9 2023 1500 hrs 1800 hrs faculty of natural sciences fns  friday november 10 2023 1000 hrs 1300 hrs college of behavioural sciences research cobres  faculty of agriculture forestry faf  faculty of earth environmental sciences fees  institute of human resilience strategic security and the future ihrssf    institute of distance continuing education idce  friday november 10 2023 1500 hrs 1800 hrs college of medical sciences cms  school of entrepreneurship business innovation sebi  saturday november 11 2023 1000 hrs 1300 hrs faculty of education and humanities feh  saturday november 11 2023 1500 hrs 1800 hrs faculty of social sciences fss  saturday november 18 2023 1500 hrs all ugbc programmes any changes to these dates and or same will be communicated to the prospective graduands via srms at least 48 hours before ceremony do i have to attend rehearsals  yes graduands who intend to attend their respective convocation ceremony in person are required to attend rehearsals the rehearsal schedules are as follows  will i be required to pay a graduation fee  yes all students must pay graduation fees there are various packages available these are as follows applicable graduation fees for the convocation ceremonies and the chancellor s cocktail reception are detailed here https uogedugy convocation2023 graduationfeescostsandterms description of graduation package cost gyd what s included folio only  12000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts basic  20000 academic certificate in a padded folio one 1 invitation for your guests at the convocation ceremony rental of academic regalia one 1 printed convocation booklet with photograph inserts  one 1 invitation admits two guests to the graduation ceremonies folio rental of academic regalia only  22000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts rental of academic regalia folio chancellor s ball ticket only  22000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts one 1 ticket invitation to chancellor s ball  one ticket admits one 1 graduand only additional tickets may be purchased at a cost of gyd 10000 each full  28000 one 1 ticket invitation to chancellor s ball   one ticket admits one 1 graduand only additional tickets may be purchased at a cost of gyd 10000 each academic certificate in a padded folio one 1 invitation for your guests at the convocation ceremony   one 1 invitation admits two guests to the graduation ceremonies rental of academic regalia one 1 printed convocation booklet with photograph inserts graduands who are not attending the ceremony may also rent the academic regalia only at a cost of gyd 10000 how can i access my graduation fee invoice  information coming soon what do i wear for taking the photograph  all female graduands are required to wear white or offwhite dresses of modest and sober cut all male graduands are required to wear white shirts dark ties the university of guyana ties are an option and dark pants dark suits are also an option where can i make payment  payment of the graduation fee can be done bill express please ensure to advise the teller that the payment is for the graduation fee this is applicable to turkeyen and berbice campuses gtt s mobile money guyana mmg this is applicable to turkeyen and berbice campuses republic bank limited name of bank rbl guy name of acct ug general acc account no 962956880181 branch camp street account type chequing please note for payments made at the bank a scanned copy or photograph screenshot of the deposit slips along with the graduation fee invoice must be sent for turkeyen campus via email to  bursaryfees uogedugy  and for berbice campus  ugbcbursary uogedugy  graduands are reminded to record their name and usi on the deposit slips before emailing same please retain a copy of your receipts or a screenshot of your transaction in the event it becomes necessary to use the same to expedite your processes with us what are the immediate benefits of paying this graduation fee  cost and terms description of graduation package cost gyd what s included folio only  12000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts basic  20000 academic certificate in a padded folio one 1 invitation for your guests at the convocation ceremony rental of academic regalia one 1 printed convocation booklet with photograph inserts  one 1 invitation admits two guests to the graduation ceremonies folio rental of academic regalia only  22000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts rental of academic regalia folio chancellor s ball ticket only  22000 academic certificate in a padded folio one 1 printed convocation booklet with photograph inserts one 1 ticket invitation to chancellor s ball  one ticket admits one 1 graduand only additional tickets may be purchased at a cost of gyd 10000 each full  28000 one 1 ticket invitation to chancellor s ball   one ticket admits one 1 graduand only additional tickets may be purchased at a cost of gyd 10000 each academic certificate in a padded folio one 1 invitation for your guests at the convocation ceremony   one 1 invitation admits two guests to the graduation ceremonies rental of academic regalia one 1 printed convocation booklet with photograph inserts note postage of certificates by registered mail will attract a separate additional fee which will vary based on mailing address if you opt for any graduation package option which affords you the issuance of the academic regalia please note that failure to return those items and or to pay the replacement cost will result in the following services being withheld from the graduate general and library cautionary deposits graduate status letters graduate certificate graduate transcript replacement certificate any other services required by the graduate when and where can i uplift my graduation invitation and academic regalia  for your convenience invitations and academic regalia will be distributed from one central location on the turkeyen campus this year our official distribution centre will be located on the lower flat of the school of entrepreneurship and business innovation s sebi building graduands attending physically are asked to present themselves at the lower flat of the sebi building to uplift their invitations for their invitees relatives and or special friends for the graduation ceremonies and academic regalia please note that graduands are allowed two invitees persons however each graduand will be issued one 1 invitation only one invitation shall admit two persons guests please note hours of operation will be from 930 am to 630 pm distribution will be staggered by college faculty school institute as follows  date time faculty monday october 23 2023 0930h faculty of engineering technology 1330h faculty of natural sciences tuesday october 24 2023 0930h college of behavioural sciences research faculty of agriculture forestry faculty of earth environmental sciences institute of human resilience strategic security the future institute of distance continuing education 1330h college of medical sciences wednesday october 25 2023 0930h 1830h school of entrepreneurship business innovation thursday october 26 2023 0930h 1830h faculty of education humanities friday october 27 2023 0930h 1830h faculty of social sciences october 30 november 8 2023 0930h 1830h residuals important note  graduands are asked to adhere to the distribution schedule this will allow us to provide a service that is as efficient and seamless as we can possibly offer please note that as always we will serve persons who for various reasons may miss their appointed distribution date and or time however priority will be given to those scheduled for service on the given date and or time this schedule is subject to be changed with notice based on the dynamic ontheground situation how many guests can i bring  two 2  please note that graduands are allowed two invitees persons however each graduand will be issued one 1 invitation only one invitation shall admit two persons guests kindly note that we are streaming on our facebook page  https wwwfacebookcom uniofguyana  and on the university s radio station  http broadcastinguogedugy   and invitees could be unlimited via that medium how long is the ceremony  approximately 3 hours does the university cater for persons with disabilities who may be graduating or attending as guests  yes a sign language interpreter will be present at each graduation ceremony please write the students welfare division  studentswelfare uogedugy  if you a relative will require special seating or parking accommodation based on physical disabilities will the real certificates be distributed at the ceremony  no all obligations to the university should be cleared before graduation if you are facing difficulty please fill out a payment plan available on your srms page and urgently email us at managemybills uogedugy  while we will facilitate you marching in the graduation ceremony of your faculty all obligations must be fulfilled before you uplift your certificates and access other postgraduation services clearance processing can be tracked online via the srms graduands will be informed by the students welfare division on the availability of their certificates however certificates for graduands who have cleared obligations to the university have begun to be prepared and can be available from this week within 72 hours upon request i am a foreign student and will not be available to attend the ceremony how can i receive my certificate  you may authorise someone to uplift your certificate on your behalf said authorisation can be sent via email to studentswelfare uogedugy or you may also request your certificate to be sent via postage what do i have to do in relation to financial clearance  all obligations to the university should be cleared before graduation if you are facing difficulty please fill out a payment plan available on your srms page and urgently email us at managemybills uogedugy  while we will facilitate you marching in the graduation ceremony of your faculty all obligations must be fulfilled before you uplift your certificates and access other postgraduation services clearance processing can be tracked online via the srms graduands will be informed by the students welfare division on the availability of their certificates however certificates for graduands who have cleared obligations to the university have begun to be prepared and can be available from this week within 72 hours upon request also submit your library tickets and clear any other indebtedness to the university inclusive of your graduation fee if you are indebted to the library and need to make payments in order to uplift your certificate please follow the steps outlined below which are tailored for both turkeyen and berbice campuses check your student s profile online srms to verify whether you are indebted to the library if you are indebted the amount will be stated in the remarks column for the library if the amount is not stated or you have a query about the amount stated please contact us at turkeyen campus library  rsdlibrary uogedugy berbice campus library  berbicelibrary uogedugy kindly visit any republic bank branch fill out deposit slips or relevant fields if using the republiconline banking services using account numbers turkeyen campus library 962956880629 berbice campus fees account 976556655716 deposit the amount owed to the library into the university of guyana account numbers as provided above depending on the campus you are attending send a picture scanned image of the deposit slip or forward the republic bank transfer notification as proof of payment if the transaction is completed online to the bursary s email  bursaryfees uogedugy and the respective library s email turkeyen campus  rsdlibrary uogedugy berbice campus  berbicelibrary uogedugy or you can also send a picture of the deposit slip via whatsapp to turkeyen campus library 6384432 or 6427105 berbice campus library 6514411 or 6427006 how do i return the reading room tickets and any library books  if you are in possession of the two 2 yellow reading room tickets please scan the tickets name and address must be visible and send them to the respective library s email addresses or to the whatsapp numbers listed above if they are required for clearance additionally the graduates may visit the library during normal hours of operation on monday friday what do i do if i am expected to graduate but my name is not on the list  information coming soon what if i am an idce programme student  idce students doing diploma or degree programmes intramural will graduate on friday november 10 2023 and all other extramural students from all idce centres will be announced at a later date idce contact numbers 6427009 6230359 6427007 6884662 email address  queriesidce uogedugy  is there a change in the graduation dates  no the graduation ceremonies will still be held from november 911 2023 turkeyen campus and november 18 2023 tain berbice campus as we had initially communicated to you can persons who are unable to attend graduation be conferred virtually  yes you will be able to graduate virtually there will be a virtual aspect of the ceremony during which your photo which you would have provided will be shown and your programme details will appear on screen i have not received word yet of my graduation despite completing the requisite credits what do i do  please engage the head of department hod or the assistant dean of the respective faculty school institute college i am out of the country which package can i select i already paid for a package but i ve changed my mind how can i fix this  please send an email to studentswelfare uogedugy to indicate the change that you would like effected what if i failed a course that i needed to pass in order to graduate this year  you are entitled to a resit examination the student can engage the head of department hod or the assistant dean of the respective faculty school institute college is there a deadline for submitting my photograph if i am attending my graduation virtually  yes all graduands who will be attending their graduation ceremony virtually are kindly being asked to submit their graduation portrait by friday november 3 2023 this is needed to appear on the slide which will be shown during the virtual aspects of the graduation ceremony it will also be used for the convocation yearbook please use the photography guidelines handbook here to ensure your photo meets the necessary requirements if you are not graduating virtually you have up until saturday december 2 2023 to submit your graduation portrait for the convocation year book what if i need to make up my gpa to graduate with a distinction or credit  you can apply for a special resit examination as an upgrade this process is handled by the office of the deputy registrar the student is encouraged to write via email to the deputy registrar vellozat uogedugy and depreg uogedugy and copy to the dean and assistant dean of the faculty school college institute  