• Organising and maintaining diaries and making appointments
• Dealing with incoming email, faxes and posts, often responding on behalf of the Director/Dean
• Meeting and greeting visitors at all levels of seniority
• Organising and attending meetings and ensuring that the Director/Dean is well-prepared for meetings and providing general assistance during the meeting/presentation
• Taking dictation and Minutes at meetings
• Typing confidential correspondence from the Director/Dean and other personnel
• Producing documents, briefing papers, reports, Minutes and presentations
• Following through to conclusion matters arising from correspondence and meetings
• Briefing the Director/Dean on issues relevant to the smooth functioning of the Department
• Liaising when necessary with all relevant authorities on behalf of the Director/Dean
• Assisting in devising and maintaining office systems, including data management, electronic and
  physical record-keeping, filing etc.

Requirements

Diploma in Public Management or equivalent plus a minimum of five (5) years’ secretarial experience, two of which should be at a senior level.

Knowledge of Word Processing, Spreadsheet and other basic Computer Skills